We have implemented a secure process to process and store personal data that is compliant with GDPR.

UAB „West Oil“ (or “We” or “Company”) processes your personal data lawfully, fairly and in a transparent manner, for pre-determined purposes and to the extent necessary for those purposes. We follow the requirements of the so-called European Union General Data Protection Regulation (“GDPR”) (EU) 2016/679, Lithuanian Law on Legal Protection of Personal Data and other laws while collecting, using and storing personal data. This Privacy policy provides information about your rights as a data subject and it applies to all individuals whose personal information is processed by us.

This Privacy policy will answer the most important questions you may have on how we collect, use and store information about you. This is important to you – please read this Privacy policy carefully.

1. FOR WHAT PURPOSES AND ON WHAT GROUNDS WE PROCESS PERSONAL DATA?

Making and performing contracts, provision of services
The processing of personal data is necessary to enable us to perform our contracts with our customers and other contractors and to be able to provide our services and to fulfil our obligations as professionals in our field.
For this purpose, we provide or transmit your information to our partners or clients, i. e. to the extent necessary for the particular project. They will be the data controllers of your information together with us. We will not transfer your personal data to our clients except for the data processed on the basis of this Privacy Policy. We have contracts in place with our clients whereby both parties are required to safeguard your personal data.

Selection of candidates for employment

We process personal data for identifying the candidates that meet the requirements of ours; to determine if they are fit for the position offered and offering them employment with our company. For this purpose, we process your personal data that you have provided to us (e. g. your resume or cover letter details, any data relating to our communication with you or other information required for employment), data collected during your use of our website or other websites and/or data obtained from other sources (e. g. recommendation letters from current or former employers or acquaintances; social networking sites; media outlets).
After the completion of a specific screening process for which you have provided your personal data, we will process your personal data so that in the future we are able to offer you a job or career opportunities, to recruit and select candidates that fit our needs, to assess whether those candidates are a good fit for the position offered.
In such cases, the Company will process your personal data for the specified purpose on the basis of a legitimate interest of the Company; however, such information will only be collected with your express consent.

Internal administration (structuring, paperwork, financial and accounting bookkeeping)

We process personal data for the purposes of internal administration on the basis of a legitimate interest of the Company as well as for regulatory purposes and for the purposes of internal administration (proper structuring, paperwork, financial and accounting bookkeeping in the Company).

Website management

When you use our website www.westoil.lt, some digital data (IP address, cookies etc.) may be collected automatically. Read more about our cookies policy in the answer to the 6th question. We use your personal data for the purpose of improving and developing this website and offering you better services familiar to your needs. We may collect it to improve our website performance, to collect statistics, to evaluate security of the system, and for other legitimate purposes. For this purpose, we use personal data provided to us by you; personal data that we receive from you during your use of our website; and personal information about you that we obtain from third parties.

Marketing

We process personal data for marketing purposes to offer our services as well as to improve our services, share current news, invite you to events, and provide similar information. Personal data will be processed for this purpose only with your consent to such processing or, if you are a Company’s customer, without your objection to the processing of your data for marketing purposes, marketing of similar services.

Inquiries management

The Company also processes your data when you contact us by email, make requests, ask questions, leave feedback, use our online contact form, complete our questionnaires, visit our website or send information to the contacts specified on our website or through social networks (e. g. Facebook, LinkedIn). The Company will process your data in these cases for the purposes of the Company’s legitimate interest relating to the administration of your requests.

Monitoring the quality of our service

For this purpose, we may process the following personal data: your name, your telephone number, your email, your answers to the questions by phone, or in a questionnaire. For this purpose, we receive your personal data directly from you or we generate it during your use of our services. Your personal data will be processed for this purpose only with your consent to such processing or, if you are a Company’s customer, without your objection to the processing of your data for these purposes.

Debt management

The Company processes personal data related to this purpose to manage the debt of a customer or other contractor where this is necessary for the performance of the contract or for the legitimate interest of the Company.

Collecting the personal data from third parties

When we obtain your personal data from third parties on a basis of applicable legislation and in accordance with applicable regulations, including this Privacy policy.

Merging the personal data

Also, we may merge personal data received from you with other data that we have collected from other public or publicly accessible sources. In exercising your rights, you are entitled to request us to rectify any inaccurate personal data that relates to you.

2. WHAT IS THE LEGAL BASIS FOR YOUR DATA PROCESSING?

The legal basis for such data processing is our legitimate interest (GDPR Article 6, section 1). We shall under no circumstances use the above-mentioned data to obtain any further personal information about you.
The personal data so collected will only be stored for as long as necessary for the purpose of the processing, and to fulfil statutory or other regulatory requirements, and shall then be deleted.

3. HOW AND HOW LONG DO WE KEEP YOUR PERSONAL DATA?

Your personal data is protected from loss, misuse and damage. Physical and technical means are used to ensure that the personal data we collect is secure. Please note that data transmitted over the Internet is not completely secure. We cannot guarantee complete data security and only undertake to take all necessary steps to protect.
We will process and protect your data no longer than 10 (ten) years after the last day you used our services or content. Personal data obtained with the consent of the data subject shall be stored from the time the consent is obtained until it is revoked. If you revoke the consent for data processing, we will only protect the fact of giving your consent no longer than 10 (ten) years from the expiry of the consent period or revocation of the consent in order to express, enforce or defend the legal requirements of the Company.


In specific circumstances we may store your personal information for longer periods of time so that we have an accurate record of your dealings with us in the event of any complaints or challenges, or if we reasonably believe there is a prospect of litigation relating to your personal information or dealings.
In all cases, we process personal data for no longer than is necessary for the purpose for which the data were collected. The period for which certain categories of personal data are stored shall be determined in the light of the legitimate interest of the Company or the requirements of the law (for example, accounting, archiving, limitation periods, etc.). Upon the expiry of the time limit, personal data shall be destroyed in accordance with the procedure established by legal acts.

4. DO WE SHARE INFORMATION ABOUT YOU?

We share the information about you with the following subjects only where necessary and permitted by applicable laws and for the purposes listed under the answers to the 1st question above:

• LinkedIn

• Google

• Facebook

• courts and other institutions

• attorneys, auditors, consultants, IT service providers, electronic communications service providers, insurance companies, archiving services and other subjects that provide services to the Company

• if needed – subjects acquiring or intending to acquire the Company’s business

5. WHERE DO WE PROCESS PERSONAL DATA?

We generally process personal data within the European Union / European Economic Area (EU / EEA). Where appropriate, personal data may be transferred and processed outside the EU / EEA.

Personal data may be transferred and processed outside the EU / EEA if the transfer is necessary for the conclusion and / or performance of the contract, or you have given your consent, or appropriate safeguards are being implemented.

Appropriate safeguards are as follows:

• a contract that includes standard terms and conditions, codes of conduct, certificates, etc. adopted by the European Commission or approved by the General Data Protection Regulation (EU) 2016/679 was made;

• a non-EU / non-EEA country where the recipient of personal data is located, following decision of the European Commission, ensures an adequate level of protection of personal data; the recipient is certified under the terms of the data protection agreement between the EU and the United States (USA) (also known as a “Privacy shield”) (applicable to US recipients).

6. DO WE USE COOKIES?

Yes. We collect information about you using cookies and similar technologies. Cookies are small text-based files, which are temporarily stored in the hard-drive of the website‘s visitor’s equipment and allow identifying the visitor trough other website’s visitations, saving the personal browsing history, settings, applying content, quickens the searches carried-out on the Website, creates a convenient and friendly Website’s environment and submits it more effectively and reliably. Cookies are usual practice for browsing the websites, which eases the use of the Website.

Many browsers allow rejecting all cookies, but some browsers allow rejecting only third-party cookies. The user may use these possibilities. However, attention must be paid to the fact that the blocking of all cookies will negatively affect the use of the Website and without them the visitor will not be able to use the full functionality of the website.

7. DO OUR WEBSITE CONTAIN LINKS TO OTHER WEBSITES?

Our website may contain links to other third-party websites as well as social network extensions (plug-ins). Such other websites or applications are subject to the relevant privacy statements of their own and we are not responsible for them. We encourage you to familiarize yourself with the privacy policies of such third parties.

8. WHAT RIGHTS DO YOU HAVE?

You can exercise the following rights, as per GDPR, regarding our use of your personal data:

• The right of access / the right to be informed (GDPR Article 15).

• The right to rectification (GDPR Article 16).

• The right to erasure or right to be forgotten (GDPR Article 17).

• The right to restriction of processing (GDPR Article 18).

• The right to data portability (GDPR Article 20).

• The right to object to processing (GDPR Article 21).

Also, if you have granted us your consent, you are entitled to withdraw it at any time (GDPR Article 7). You should know that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

You furthermore have the right to appeal to the corresponding data-protection supervisory authority regarding the processing of your personally identifiable data (as per article 77 GDPR).
If you wish to exercise any of your rights, please contact us at the above-mentioned our contacts.

9. HOW TO CONTACT US?

If you want to submit a complaint regarding our processing of your personal data, you may provide it in writing using the our as a data controller‘s contact details listed at the end of this Privacy policy. Make sure to include as many relevant details as possible. We will be happy to cooperate with you and we will make every effort to resolve all issues as soon as possible.

If you believe that your rights have been violated pursuant to the GDPR, you may file a complaint to our local data-protection supervisory authority, the State Data Protection Inspectorate, which contact details listed at the end of this Privacy policy. In any event, we will do our best to resolve any disputes through mutual cooperation with you.

Data controller’s identity and contact details

Your personal data controller is UAB “West Oil” (Pilies g. 8, LT-91234 Klaipėda, Lithuania).
You can contact us via:
E-mail: info@westoil.lt
Phone: +370 684 07715
Website: https://www.westoil.lt

Data-protection supervisory authority

You can apply to the State Data Protection Inspectorate (A. Juozapaviciaus Street 6, 09310 Vilnius, Lithuania).
You can contact the inspectorate via:
E-mail: ada@ada.lt
Phone: +370 5 271 2804, +370 5 279 1445
Website: http://www.ada.lt/

10. DO WE UPDATE OUR PRIVACY POLICY?

We may update or amend this policy by updating this page. We advise you to visit our website from time to time to review the current Privacy policy. New terms and conditions of this Privacy policy may also be posted on our website and you may need to read and agree to them so that you can continue using our website and/or our services.

This Privacy policy is valid as of May 1, 2024.

Date of last revision: May 11, 2024